Keeping records and reporting temporary residence to the police
A lessor, a person who leases or lets a property, must report an individual who is temporarily accommodated in the tourist or hospitality facility to the competent police station. This obligation and the management of guestbook with a copy does not apply for those lessors who accommodate individuals for overnight stay at mountain huts or shelters, which are not normally accessible by road.
A lessor who temporarily accommodates guests in tourist and hospitality facilities, must keep a guestbook with a copy. For managing a guestbook, the lessor must lodge an application for the issue of the decision on the method of keeping records on guests and exporting data.
A guestbook with a copy can be managed manually or electronically (within the scope of the HISTOR system, e-guest systems or on a floppy disc). Manual guestbook management means that the lessor personally registers the guest at the competent police station, while electronic management through the HISTOR system means that the lessor registers the guest at the competent police station electronically, which is described in greater detail on www.policija.si/portal/eGost/index.php.
A lessor must submit the guestbook with a copy to the competent administrative unit for certification.
Data from the guestbook must be kept for one year from the date of entry of the individual in the register, and then they must be destroyed. If the register is kept manually, the lessor must make appropriate minutes of destruction, while in the case of electronically managed guest register, data must be deleted from software and backup copies must also be destroyed.
An individual who is temporarily accommodated in a tourist or hospitality facility, is arranged by the lessor at the locally competent police station in 12 hours upon arrival, regardless of the duration of accommodation.
The competent administrative unit can determine a longer deadline for application if the lessor cannot fulfil their registration obligation in the prescribed time, which cannot exceed three days, due to the remoteness from the location of the police station.
An individual must send the lessor, where they are temporarily accommodated, the following data:
- surname and name,
- personal identification number, date of birth, gender for those who are not citizens of the Republic of Slovenia,
- place of birth,
- permanent residence address (for an address in the Republic of Slovenia, they must provide the municipality, place, street, house number with additional sign, and apartment sign; for an address abroad they must send data on the state, place, street and house number),
- citizenship, date of registration and the number of the public document which also contains a photograph issued by the national authority.
The lessor has the right to an insight in the public document to verify the identity of the individual and the truthfulness of provided data. An individual also fills out the form "Registration – check in and out of guest".
The lessor enters the data from the registration or check out form in the guestbook with a copy.